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# FW: Media, internet and external communications policy

- To: DES - All Associates <announce@dieboldes.com>
- Subject: FW: Media, internet and external communications policy
- From: "Radke, Mark" <Radkem@diebold.com>
- Date: Thu, 19 Dec 2002 14:56:34 -0500

To all Diebold Election Systems employees,
It is imperative that each of you review the following e-mail from our global marketing and legal departments concerning the fair disclosure regulation. As part of a $2 billion public company, it is critical that our actions as Diebold Election Systems employees meet the requirements of such regulations.
Thank you all for a terrific year, and I hope you have a great holiday season.
Best regards,
Mark Radke
Diebold Election Systems
#1 in the election system industry
-----Original Message-----
From: Internal Communications
Sent: Thursday, December 19, 2002 1:54 PM
To: DL-Diebold All
Subject: Media, internet and external communications policy
From Don Eagon, vice president, global communications and investor relations; and Warren Dettinger, vice president and general counsel:
Late in 2000, the Securities and Exchange Commission (SEC) published Regulation FD (fair disclosure) to restrict selective disclosure of material information -- that is news and other information that can affect the stock price -- by public companies. The scrutiny that public companies are coming under in light of Regulation FD makes it even more critical that we maintain Diebold’s policy regarding speaking to the public via the media and Internet.
This note is to remind all associates that any and all day-to-day external company communications are affected by Regulation FD and may fall under SEC scrutiny. The content of any voice mail, posting on an Internet chat site, phone conversation, e-mail or memo to any external party may be considered material.
Therefore, all queries from news reporters, financial analysts and research firms must be funneled through Global Communications. Also, discussion of Diebold (products, financial speculation, status of internal programs, etc.) in Internet chat rooms is not permitted whether or not a posting has been identified as coming from a Diebold associate. Diebold will pursue the identities of any such violations that occur on message boards that it suspects may be coming from associates. This helps protect associates and the company from SEC regulations and other potential public liabilities.
Be particularly aware when communicating to a customer, supplier or any other external party regarding various corporate information. For example:

- A customer’s impact on Diebold’s current financial situation.
- An impending order that will help meet a sales goal.
- An ongoing project or business trip that has to be postponed or canceled for budgetary reasons.

To protect yourself and the company, do not communicate with the investment community or the media by representing yourself as a Diebold associate or spokesperson whether by phone, e-mail, an Internet chat room, or in person. If you should receive any communication from a Diebold investor or a reporter, please forward it to Global Communications.
If you have any questions or concerns regarding Regulation FD and this corporate policy, don’t hesitate to contact Global Communications [Comnet 221-3790; +1 (330) 490-3790] or Legal [Comnet 221-4506; +1 (330) 490-4506].
Thank you for all your efforts in this matter,
Don Eagon
Warren Dettinger

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