Supplemental Allocations

While SBC allocates most of the available funds from the Student Activities Account during Spring Budgeting, discretionary funds are retained in order to provide additional funding to groups during the school year. Supplemental allocations are made at the SBC's regular Sunday meetings from 5 to 6:30 pm in Sharples Room 4. SBC considers only those supplemental allocations that do not fall under the purview of one of the standing focused funding committees. If a group is unsure about whether it will spend the money it's asking for during spring budgeting, we strongly encourage waiting until the next year and then applying for supplemental funding.

To make a proposal for a supplemental allocation from SBC, you must first get on the agenda for the next meeting by contacting the Student Budget Office. Once your group is on the Committee's agenda, you must put together a proposal. It is strongly recommended that you work with the Student Budget Office in drawing up this proposal. You can download a sample proposal to work with from the home page. The SBC manager will review your proposal once submitted and return the proposal with comments.

These proposals mandatorily include a subcode-by-subcode breakdown of how much money your group is asking for and a brief explanation of your reasons for requesting more funding. The proposal must also include further details on how you plan to spend the money (book titles, specific supplies, etc.), reasons why your group needs additional funding and a subcode-by-subcode breakdown of your current budget (how much you were allocated at the beginning of the year, how much is remaining, etc.). A proposal with an unclear breakdown of costs has a very slim chance of being approved by the Budget Committee.

Please bring 12 copies of your proposal to the SBC meeting. At the meeting, SBC members will read and discuss your proposal, so be prepared to answer any questions they may have. Once the Student Budget Committee has made its decision, you may access any money the Committee has allocated like any other funds. Note that even having a perfect presentation does not guarantee you will get funding, as that depends largely on the total funding available and the precedents set by similar proposals. If you wish to appeal a decision, you must e-mail your desire to appeal to groupsadvisor@swarthmore.edu within 48 hours of the committee's decision.